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Virtual receptionist

A virtual receptionist that answers every call

Greet every caller, send them to the right team and take messages after hours, with an IVR menu and call queuing built into Wave.

From £9.99 per user per month

Included with every Wave plan

Every call answered, open or closed

Time-of-day routing changes what callers hear depending on whether you're open, so nobody rings into silence.

Straight through to the right team

Callers hear your greeting, choose from your menu and go straight to sales, support or accounts. If everyone's busy, they wait in a queue with music on hold.

  • Your own greeting and menu
  • Calls sent to the right team
  • Queues with music on hold
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Features

Everything a good receptionist does, built into Wave

Greet, route, queue and report on every call, without hiring anyone or buying new phones.

  • Greet callers with your own message and let them choose the team they need with a key press.

  • When everyone's busy, callers wait in a queue with music on hold instead of ringing out.

  • Pass a caller to the right colleague, or forward calls to a mobile when you're away from your desk.

  • See every call in your call log, with reports on how your calls were handled.

Pricing

Included with every Wave plan

Your virtual receptionist comes with Wave, or with Communicator for calls, chat and video in one app.

WaveCloud phone system

Answer your business number on your mobile, computer or desk phone, with call handling built in.

£9.99per user per month
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Wave includes:

  • HD voice
  • Audio conferencing
  • IVR and call queuing
  • Call recording
  • Voicemail to email
  • Call forwarding and transfer
  • Analytics and reporting
  • Customer support
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Every plan includes:
  • IVR and virtual receptionist
  • Call queuing and music on hold
  • Time-of-day routing
  • Voicemail to email

Prices are per user per month. Extra numbers, call plans and the Communicator upgrade are in the add-ons below.

How it works

Your virtual receptionist in three steps

Tell us how you take calls today, and Wave can be up and running within 24 hours.

  1. 01

    Tell us how you take calls

    Who answers what, your opening hours and what callers should hear.

  2. 02

    We set up your menu

    Your greeting, menu options, queues and after-hours messages, set up with our team.

  3. 03

    Every call answered

    Callers reach the right team, on any device, whether you're open or not.

FAQs

Virtual receptionist: your questions answered

Still have a question?

Talk to our team and we'll help you find the right fit.

See all FAQs
  • A virtual receptionist answers your business calls automatically. It greets every caller, offers them a menu and sends them to the right person or team, so no call goes unanswered, even when everyone is busy.

  • IVR (interactive voice response) is the menu callers hear when they ring, such as "press 1 for sales, 2 for support". It's built into every Wave plan, along with call queuing and routing.

  • Yes. Each menu option can send the caller to a different person or team, and calls can be transferred if they need someone else.

  • Time-of-day routing sends calls to your team during opening hours and to a message after hours. Callers can leave a voicemail, and voicemail to email delivers it to your inbox.

  • Yes. Call queuing holds callers in a queue with music on hold until someone is free to answer.

  • Yes. IVR, virtual receptionist, call queuing and routing, time-of-day routing, music on hold and voicemail to email are all part of Wave, from £9.99 per user per month. See phone system pricing.

  • No. Wave works on smartphones, computers and traditional desk phones, and it can even work over your existing phone system.

  • Yes. Call recording is included with Wave, along with call logs and reporting, so you can see how your calls went.

Never let a call go unanswered

Talk to our team about how you take calls, and we'll set up a virtual receptionist that fits.